What the system actually does
Invoicing, stock, purchasing, returns, expenses, approvals, reporting and access control — described in the detail you would need to evaluate them.
Inventory, Batches & Expiry
Stock is held per intake, not per product — each with its own batch number, expiry date, purchase price and quantity, against the branch holding it. Items approaching expiry are flagged on the dashboard within a window you set, and anything below its reorder threshold is flagged with it. Products can carry variants like colour and size, and serialised items can be tracked by individual asset identifier. Every intake, sale, adjustment and transfer is written to a movement history you can read back per product and per branch.
Invoicing, POS & Receivables
Raise an invoice and the number is generated for you, in your own sequence. Apply a discount, add VAT at your default rate or override it for one sale, add shipping, and the total resolves as you go. Sell four ways: POS at the counter, a standard invoice, a credit invoice for account customers, and an order invoice for goods sold before collection — which tracks fulfilment separately from payment, so a part-supplied order is never mistaken for an unpaid one. Take payment in nine methods, in full or in parts, each payment recorded against the invoice it settles with a receipt attachable to it. Every invoice carries its own status through not paid, partially paid and paid, so what a customer still owes is a fact rather than a spreadsheet.
Purchasing & Suppliers
A purchase order moves from draft through approval to received, with a partially-received state for the delivery that arrives short — so what was ordered, what arrived and what is outstanding stay separate. Record supplier payments against the order they settle and the order carries its own payment status, keeping the balance owed a fact on the record rather than a calculation.
Returns & Refunds
Returns are processed against the original sale, item by item, with the specific batches, variants and serial identifiers that went out. Returned stock is restored to inventory automatically, and the return is kept as its own record with its own status rather than editing the original sale away — so both sides remain auditable.
Expenses & Approvals
Expenses come in two shapes: a request raised before money is spent, and a record of something already paid. Both take receipt uploads, sit under expense categories you define, and can be routed through approval. Approvals are configurable across seven kinds of event — purchase orders, sales, stock transfers, expense records, expense requests, invoice payments and purchase order payments — with approve, reject and recall, and an approver going away can delegate their authority and revoke it on return.
Reports & Analytics
Financial, sales, purchase and inventory reports, plus a P&L statement, P&L per product, daily sales, inventory analysis and a products-without-inventory list. Filter by today, the last 7, 30 or 90 days, or dates you choose, for one branch or across all of them. Every report downloads as PDF or Excel. The dashboard carries sales, inventory, purchase and financial metrics alongside recent activity.
Multi-Branch Operations
Run several locations from one account — how many depends on your plan. Each branch keeps its own inventory, sales and staff assignments, and a user assigned to more than one switches between them without signing out. Stock moves between branches as a tracked transfer that can require approval before it commits, and every report can be read per branch or consolidated.
Staff, Roles & Permissions
Onboard staff with their positions, branch assignments, contacts, addresses, national identities and emergency contacts. Roles are built from fine-grained permissions spanning staff, products, inventory, purchasing, sales, returns, transfers, expenses, reports, dashboard and workflow — so someone can record a sale without being able to delete one, or see stock without seeing margins.
See it against your own stock
Every plan opens with a free trial, and the pricing page lists what each one includes.